Registration Process

Overview

Colorado State University maintains a policy to enable interested persons to form and join organizations to promote common interests. Student organizations form for specific educational, professional, social, recreational or other purposes which derive the majority of their membership and all of their leadership from the student body. The University recognizes student organizations in order to provide services, resources, and facilities; to effectively and equitably allocate University resources; and to assist in the coordination of activities. Organizations not recognized and registered each year are limited in their access to University services and resources.

Registration is an annual process and includes three easy steps

  1. Submit the registration form; 
  2. Attend an officer orientation (two officers minimum required to attend. Other members and advisors are welcome); 
  3. Submit a Constitution (maintain an updated and approved constitution on file in the SLiCE office.

These three steps must be completed on an ANNUAL basis.

Step 1: Submit the Registration Form

Submit the completed registration form to the Student Organizations’ Registration Coordinator in SLiCE after reviewing this important Student Organizations Registration Information.

Please complete the form electronically, print it, and then sign where necessary.

  • Be sure to have the advisor complete the “Advisor Agreement” portion.
  • All executive positions must be held by Colorado State University students.
  • Each executive position must be held by a different person.
  • All officers’ names are a matter of public record at CSU. Please be advised that we do give out names, addresses, telephone numbers, and email addresses when requested. This information is not sold or otherwise provided to any for-profit organizations.

Step 2: Attend an Officer Orientation

At least two officers must attend an officer’s orientation session (this does not apply to Sport Clubs who have their own Recreation Center orientation); additional officers, members, and advisor are welcome to attend. 

2008 - 2009 Officer Orientation Dates

     Tuesday, September 9, 2008 at 4 p.m. – LSC Main Ballroom
     Tuesday,  September 9, 2008 at 6 p.m. - LSC Main Ballroom
     Thursday, September 18, 2008 at 4 p.m. – LSC North Ballroom
     Monday, September 29, 2008 at noon – LSC 228
     Thursday, October 9, 2008 at 4 p.m. – LSC 230
     Tuesday, October 21, 2008 at 4 p.m. – LSC 224-226
     Wednesday, November 12, 2008 at noon – LSC 224-226
     Tuesday, February 3, 2009 at 4 p.m. – LSC 224-226
     Wednesday, February 18 , 2009 at noon – LSC 224-226
     Monday, March 9, 2009 at 4 p.m. – LSC 224-226

Step 3: Submit a Constitution

Student Organizations registering for the first time need to submit a constitution to the SLiCE office for approval.  A model constitution is available for reference.  Items listed in bold are CSU requirements for recognition and must be addressed in the organization's constitution. 

For groups that are updating their registration, the constitution should be reviewed annually and updated as needed. If any changes are made, the updated constitution must be submitted to the SLiCE Office.  SLiCE will maintain a copy of each student organization's constitution.  You may request a copy of the current constitution on file for your review.  It's recommended that you submit an updated version of your constitution every 2-3 years. 

Minimum Standards for Recognition

Student organizations desiring official University recognition must meet the following minimum standards:

  1. Have a clearly stated lawful purpose, which must be part of a constitution.
  2. If affiliated with a national organization, must include a letter of affiliation with the constitution. The affiliate may not be a for-profit entity.
  3. Have a minimum of four Colorado State University student members
  4. The majority of the members must be Colorado State University students.
  5. Each organization must have an advisor who is a full-time or part-time Faculty, Administrative Professional or State Classified staff member. Graduate students will be allowed to serve as organizational advisors with consent from their academic advisor.
  6. Have an adequate and approved system of accounting for organizational funds.
  7. Comply with University policies and regulations pertaining to student organizations.

Eligibility Requirements to be an Officer

The basic requirements to be an officer in a registered student organization are as follows:

  1. Be a fee paying, fully matriculated student at Colorado State University.
  2. The student must maintain a cumulative GPA of a 2.25 or greater at the time of elections and while holding that office. If the student officer falls below a 2.25 GPA during their term of office, a one semester probationary period will be established before the student will be asked to step down from their position.

Recognition of organizations does not imply that the University supports or adheres to the views or positions taken by organizations. Responsibility for any action which violates federal, state or local laws, or University regulations, must be assumed by the individual groups and their officers and members.