This web site is best viewed with a W3C standards-compliant browser. If you can read this message, it is because you are not using one. Click here for more information.

ARO header1
ARO header2
Colorado State University Logo

Sponsor Accounts

Department: Account Receivable Operations
Location: 1st Floor Howes Street Business Center
Mailing Address: 6024 Campus Delivery, Fort Collins, CO 80523-6024
Summer Business Hours: Mon - Wed, & Fri 7:30am - 4:30pm; Thu 9am - 4:30pm
Academic Year Business Hours: Mon - Wed, & Fri 7:45am - 4:45pm; Thu 9am - 4:45pm
E-mail: AROperations@colostate.edu
Phone: (970) 491-6466
Fax: (970) 491-2452

 

Billing and Program Information

What is a Sponsor?

A sponsor is any domestic or foreign government agency, business, embassy, CSU department, third party trust fund or other non-related entity that agrees to pay all or part of a students expenses while he/she attends Colorado State University. These charges may include, but are not limited to:

  • Tuition
    1. Supplemental Tuition
    2. Upper Division Tuition
    3. High Cost/ High Demand Program
    4. Continuing Education
  • Health Insurance
  • General Fees
  • Department Material Fees
  • Health Charges
  • Intensive English Charges
  • Course Fees
  • Study Abroad Charges
  • Placement Exams
  • Residence Hall Charges
  • Late Registration Charges -*Only if specifically authorized
  • Books and Supplies
  • Facility Use Fee
  • Locker Fees
  • Technology Charges

--------

What Charges will NOT be billed to a Sponsor?

Non-educational and optional charges will not be billed to a sponsor. Typical charges that are excluded include fines, modem access charges, and Short Term Loan repayment.

--------

When should the billing authorization be sent to Colorado State University?

The sponsor authorization form must be received before the first due date of the semester to avoid late charges being assessed to the students account. The student is responsible for paying as billed until your authorization is received. Plan ahead to avoid problems.

--------

Where are billing authorizations submitted?

The sponsor should fill out a Sponsor Billing Authorization Form and provide an official letter or other authorizing document. These may be mailed or faxed to:
Colorado State University
Sponsor Accounts Receivable
8023 Campus Delivery
Fort Collins, CO 80523-8023
FAX (970) 491-2452

--------

Is there a charge for this service?

Yes, a nominal manditory billing service charge is assessed directly to the sponsor each semester for every student sponsored. Failure to pay the sponsor billing service charge will result in termination of future sponsor billing requests.

--------

What are some advantages to using the Sponsor Billing Service?

By using the Sponsor Billing Service, the student in most cases:

  1. Will have no out of pocket expenses at the beginning of a semester for the charges authorized by the sponsor.
  2. Will not have late payment charges assessed on the charges that are covered by the sponsor.
  3. Will be able to go to the CSU bookstore and charge the needed text books, up to the limit set by the sponsor.

Students not sponsored will have to pay for their books and get reimbursed at a later date. Once the Sponsor Application form and billing authorization are received, the specified charges are transferred from the students account to an account for the sponsor. An invoice is then prepared and mailed directly to the sponsor.

--------

What information is necessary?

The authorization must include the following information:

  1. Student's Full name
  2. Student CSUID number
  3. Period covered
  4. Maximum amount of coverage
  5. Types of charges covered or not covered
  6. Billing address of sponsor
  7. Contact person and phone number

--------

When are Sponsor invoices mailed?

There are five sponsor invoices mailed each academic year. These dates are:

  • Fall Term: Mid September and end of November
  • Spring Term: Mid February and end of April
  • Summer Term Early July

--------

What happens if the sponsor does not pay all or part of the billed amount?

The student is ultimately responsible for all charges incurred at Colorado State University. If the sponsor does not pay an invoice as billed, CSU will notify the student and request assistance in contacting the sponsor. If payment is still not received, the unpaid charges will be transferred back to the student's account. The student is then responsible for paying the charges as defined by the CSU billing system. This could delay future registration, access to academic transcripts, and the student's diploma.

--------

Can a sponsor request be denied?

Yes. Generally, sponsor requests are approved. However, examples of reasons for the request being denied are: The sponsor has restrictions that conflict with university billing processes or the sponsor has a history of slow or non-payment.

--------

What is a Sponsor Billing Service Charge:
Participation in the Third Party Sponsor Billing Service includes a mandatory service charge assessed to the sponsor for each student each term sponsor billing occurs.